What support can you provide for candidates needing special arrangements?
- As a centre, it is your responsibility to make contact with the candidate and discuss their requirements. Find out the nature/severity of the disability and request any medical evidence if required.
- Establish whether they need any particular equipment. Will they be using their own devices? See Assistive Technology Guide.
- Will the candidate need separate invigilation? Book room and additional invigilators. See also Section 2.2 of the Special Arrangements Booklet.
- Will the candidate need a Scribe/Amanuensis? How will they write their answers? Will they require any specially lined paper? Will they bring Braille sheets? See Section 3.10 of the Special Arrangements Booklet.
- Will the candidate need a Reader? Remind the candidate of the procedure with lip-reading/hearing-impaired versions. See Section 3.10 of the Special Arrangements Booklet.
- How much extra time will the candidate need? See the Special Arrangements Supplement for guidance.
- Has the candidate worked with any sample modified material? Assist them, if necessary, to locate these on the public website.
- Will a transcript be required? Inform the candidate and invigilator of the procedure. See the Special Arrangements Supplement for guidance.
- Prepare supervisors, invigilators, Readers and Scribes on other procedures in advance of the exam day. See the Special Arrangements Supplement for guidance.
Before the exam day
- Set up the room according to the Exam Day Booklet and Special Arrangements Supplement.
- Will the candidate need to be guided to the desk? Check the route to the desk.
- Check the desk space is big enough for the material to be used.
- Is any Assistive Technology/equipment required? Where will it go? See Assistive Technology Guide.
- Check that supervisors have been given the opportunity to securely review Special Requirements Listening and Hearing Impaired (lip-reading versions). Please note that the test material can be opened up to 24 hours before the exam so that the Supervisors can read through the Supervisors Booklet, check the CD and re-seal the materials. You can find this information in Section 3.4 of the Special Arrangements Booklet.
- Ensure all staff are fully informed.
- Ensure the Speaking Examiners are also aware of any Special Arrangement candidates.
- Contact the candidate. Confirm with them how will they been travelling to the centre and establish whether they will need assistance upon arrival.
- Check they know the start times and length of each component (including any extra time that is applied).
On the exam day
- Ensure the exam material and equipment is ready for use. See Special Arrangements Supplement for guidance.
- Introduce the candidate beforehand to any of the following if thought appropriate – Supervisor/Invigilator/Reader/Scribe/Speaking Examiner.
- Will the candidate need supervised breaks? Ensure procedures are followed from the Special Arrangements booklet.
Dealing with unplanned issues:
Sometimes situations happen that cannot be planned for. If you have any problems on the exam day, please contact the Helpdesk on +44 (0)1223 553997.
- If a candidate needs additional extra time, you can allow this but refer to Special Arrangements Supplement for guidance.
- If any of the equipment fails and it is a major issue, please call the Helpdesk for guidance. For any minor problems, please continue if you are able to. In both cases, please submit a Special Consideration form.